Archiving Policy

Digital Preservation and Publication Continuity

Journal of Public Health and Pharmacy (JPHP) is committed to maintaining the accessibility, integrity, authenticity, and continuity of its published scholarly record.

The journal applies technical and organizational measures intended to reduce the risks of data loss, server failure, security incidents, service interruption, platform migration, and publication discontinuation. These measures are reviewed according to the journal's operational infrastructure and verified preservation arrangements.

1. Preservation Scope

The journal's preservation arrangements cover content and records maintained as part of the official scholarly publication process, including:

• Published article files and final versions of record
• Issue records and tables of contents
• Article metadata and bibliographic information
• Digital Object Identifier and publication-link information
• Supplementary files maintained by the journal
• Editorially published corrections and updates
• Expressions of concern and retraction notices
• Other post-publication notices forming part of the scholarly record

Research data deposited in an external repository remain subject to the preservation arrangements and terms of that repository. The journal's preservation responsibility does not automatically extend to external datasets, third-party databases, software platforms, or websites not controlled by JPHP or its publisher.

2. Primary Hosting and Journal Infrastructure

Published articles, issue records, supplementary materials, and journal metadata are maintained through the journal's primary hosting infrastructure and made publicly accessible through the official JPHP website.

The journal management and publisher are responsible for maintaining the operational infrastructure required to display, retrieve, manage, and preserve published content within the capabilities of the current journal platform.

3. Backup and Restoration Measures

Backup copies of journal files, databases, and related metadata are maintained to reduce the risk of permanent loss following technical failure, system damage, security incidents, human error, or service interruption.

The timing and completeness of restoration depend on the nature of the incident, the condition of available backups, technical resources, and the scope of affected content.

4. Metadata Distribution and Scholarly Discovery

Article metadata may be distributed through DOI registration services, indexing databases, library discovery systems, scholarly search services, repositories, citation databases, and other academic-information platforms.

Metadata distribution improves discovery, traceability, and the ability to locate published records through multiple scholarly services. However, indexing and metadata distribution are supplementary access mechanisms and do not replace the journal's responsibility for maintaining its primary publication record.

5. Author Self-Archiving

Authors may immediately deposit, share, and distribute the final published version of their JPHP articles without an embargo period, subject to the journal's Open Access and Copyright Policy and the applicable Creative Commons license.

Copies may be deposited in:

• Institutional repositories
• Subject or disciplinary repositories
• National or international scholarly repositories
• Personal or institutional websites
• Academic profiles and scholarly networks
• Research-project repositories
• Theses, dissertations, reports, or collected academic works

The deposited copy must acknowledge the original publication in the Journal of Public Health and Pharmacy and include the full citation, DOI or official article link, and applicable license information.

Author self-archiving improves access and creates additional copies of published content. It does not, by itself, constitute a formal distributed digital-preservation system.

6. Publication Continuity

If JPHP experiences a prolonged technical interruption, security incident, platform migration, hosting change, or other operational disruption, reasonable measures will be taken to restore and preserve access to previously published articles and their metadata.

Continuity measures may include:

• Restoration from available backups
• Migration to another maintained journal platform
• Transfer of published files and metadata to replacement infrastructure
• Repository deposit of published articles and metadata
• Use of alternative institutional hosting
• Other technically and operationally appropriate preservation arrangements

7. Publication Cessation

If JPHP stops accepting or publishing new manuscripts, previously published articles will remain part of the scholarly record. The publisher will make reasonable efforts to maintain continued access to existing content and metadata.

Where continued operation of the original journal platform is not feasible, access may be maintained through repository deposit, institutional infrastructure, a replacement platform, archival copies, or another suitable arrangement.

8. External and Distributed Preservation Services

Recognized distributed-preservation services such as LOCKSS, CLOCKSS, Portico, or another suitable preservation network may provide additional long-term protection by maintaining copies of scholarly content outside the journal's primary hosting infrastructure.

9. Current Distributed Preservation Status

Until such participation is verified, the journal relies on its current hosting, backup, restoration, metadata-distribution, self-archiving, and institutional continuity arrangements.

10. Preservation Development

The publisher and journal management may evaluate participation in an appropriate external preservation service to strengthen long-term continuity and reduce dependence on a single hosting environment.

Any future preservation claim will be added to this policy only after the relevant registration, technical configuration, content deposit, verification, and active-preservation status have been completed.

11. Version and Record Integrity

Published articles form part of the permanent scholarly record. JPHP does not silently replace published articles when material changes are necessary.

Material post-publication changes will be documented through an appropriate mechanism, such as:

• Correction notice
• Publisher correction
• Author correction
• Expression of concern
• Retraction notice
• Removal notice in exceptional circumstances

Post-publication notices should remain linked to the affected article and become part of its permanent publication history.

12. Responsibility and Policy Review

The publisher, journal management, and authorized technical administrators are responsible for maintaining the journal's current hosting, backup, restoration, and continuity arrangements within their respective operational roles.

This policy will be reviewed periodically and updated when the journal's technical infrastructure, platform, backup arrangements, repository practices, external preservation participation, or operational requirements change.